The following material formats are accepted at the Library Annex
• Books
• Monographs
• Multi-vol. monographs
• Serials
• Oversize – Folio sizes
• Gray Boards
• 3 ring binders
• Pamphlets
• Paper backs
• Videos
• Microfilm
• Microfiche
• CD/DVD
• Audio Cassette
• Floppy Disks
• LP’s
• Architectural Drawings/Maps
Items stored at the Library Annex are:
Medium Rare (Material eligible for Rare Annex)
Research universities carry significant responsibilities for preserving the printed heritage materials under their care. Cornell University Library takes this responsibility seriously, and is committed to providing adequate protection and security for all its historic materials. As appropriate, library units should inventory their general collections to identify materials appropriate for transfer to a special collections facility. Cornell Library's Annex facility also provides units with a secure housing option for low use items of long term historical value, or for items that are at risk of theft or damage on the open shelves. Such items may be assigned to the Rare Annex location, from which they will circulate only to a secure, observed reading room on the central Cornell campus. Currently, transfer of material identified as rare from central campus to the Library, must be approved by RMC prior to transfer.
Requests from other unit libraries to send rare material to the Library Annex should be submitted to the appropriate contact in LTS Database Quality via http://lts.library.cornell.edu/lts/dm/index . DBQ staff will, in turn, contact representatives from RMC, the Library Annex, Digital Library and Information Services (DLIT), and, if necessary, the Voyager Upgrade Team to set up circulation, programmatic and workflow aspects of executing the transfers.
For procedure information go to http://lts.library.cornell.edu/lts/pp/dam/12rare#A
The full criteria are available at: Policy on Transfer of General Collection Material to Special Collections.
Thesis archival copies are always shelved in the Library Annex. The archival copy is the book with the Approval form with the original signatures, always using rmc,anx location. No exceptions. See http://lts.library.cornell.edu/lts/pp/fas/16thesisprocess .
CDs received with books must be separated before shelving at the Library Annex.
This procedure poses a policy question, as routinely CDs are put in pockets at the end of books when processed in PCM. See http://lts.library.cornell.edu/lts/pp/sfc/24cdprocolur .
All Rare must be requested from RMC in Kroch Library see Holdings Locations. (Link to: http://lts.library.cornell.edu/lts/pp/vg/cv/holdlocs )
No circulating duplicates will be accepted at the Library Annex.