June 2001

Two months before the conference

1. Send all panel and workshop chairs a copy of the “Guidelines for Preparing Manuscripts for Possible Publication in the SALALM Papers.” Ask them to copy and forward the Guidelines to their speakers along with the instruction that all papers, accompanied by a disc, are to be submitted to the panel chair before the conference or at the panel session.

2. Remind the Chair of the Editorial Board to post the Guidelines on LALA-L as well.

Two weeks before the conference

Remind panel and workshop chairs to bring all papers and discs collected before the conference to the meeting.

At the conference

1. Panel chairs are charged with collecting the papers and discs brought to their panel session.

2. Panel chairs submit all collected papers and discs to the President before the end of the conference.

3. If the panel chair is not a SALALM member, the papers and discs are to be submitted to the rapporteur of the session. The rapporteur then submits them to the President. It is the President’s responsibility to notify the rapporteurs in these instances well before the meeting so they can distribute the guidelines to the panelists in a timely fashion.

After the conference

1. Any papers to be considered for publication that were not submitted before or at the conference, and revisions to draft versions, are to be sent by the author directly to the President within six weeks after the end of the conference.

2. The President should actively solicit from the author or panel chair any important paper not received within six weeks after the conference. Generally speaking, however, the President should expect to have all the papers in hand by this time.

3. The President should be familiar with the “Guidelines for Submitting Papers for Possible Publication in the SALALM Papers.” If papers are not submitted in proper format, the President may either reformat them him/herself or return them to the author for reformatting. This includes the stipulated size and format for all photographs, charts, and other auxiliary materials that must be typeset as “art.” (Tables are not considered “art”). Inadequately prepared artwork will not be published. Remember, too, that no paper will be considered for publication without an accompanying disc.

4. The President should begin reading the papers as they are received, keeping in mind that the papers will also be reviewed by a paid copyeditor. The copyeditor will format the paper for printing; standardize terms, spelling, punctuation, and bibliographic format; and query unclear sentences and time-specific references. S/he will not, however, introduce major stylistic changes or fill in any incomplete bibliographic references. Any substantive changes in wording, content, or arrangement of the papers are the prerogative of the President as volume editor. If a paper is very poorly written, it should not be considered for publication.

5. The President selects from the papers the ones s/he wishes to include in the published volume. Not every paper need, or should, be published. Quality is stressed over quantity. The number of papers should not exceed 25, and the length of any single paper should not exceed 30 pages, double-spaced.

6. Once the papers have been collected, reviewed, and selected as described above, the President prepares them for publication as follows (previous volumes of the Papers provide helpful examples of how to do this):

a. Organize the papers in a logical fashion.

b. Prepare a Title page, Contents page, Preface, and any other frontmatter desired.

c. Prepare the “About the Authors” section.

d. Submit a clean copy of the conference program.

7. The President sends the completed manuscript and accompanying discs via registered mail to the Chair of the Editorial Board no later than six months after the conference to enable publication by the next year’s meeting.

8. The President may opt to review the manuscript after it has been professionally copyedited or may leave the whole job to the copyeditor.