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Serials Cancellation and Withdrawal Policy

This is a further revision of the August 4, 1988 policy entitled "Coordinating Cancellation/Withdrawal of Continuations" and the March 6, 1999 policy entitled "Serials Cancellation and Withdrawal Policy".

Decisions by CUL units to cancel and withdraw serials need to be coordinated, in order to ensure that current or future CUL users are not inadvertently denied access to materials of potential use.  In canceling and/or withdrawing serials (i.e., periodicals--including newspapers, annuals looseleaf services, irregulars, and abstracting/indexing services), therefore, please adhere to the following procedures.

1.      Notice of Intent to Cancel.  Selectors should post notices of intent to cancel on CU-LIB.  This posting should be provided to the CU-LIB editor in the following format for each title:

Title:

      Library and Call Number:

      Added Locations:                                 Price:

      Backfile Disposition:                               Selector:

Any questions about the intended cancellation should be directed to the responsible selector within two weeks of the posting on CU-LIB.  If the selector planning the cancellation has received no requests to maintain or transfer the responsibility for the subscription, he or she may then proceed with the cancellation.

2.      Backfiles.

a.       When duplicated.  If the backfile to be withdrawn is duplicated in another CUL unit on the Ithaca campus, it will be the responsibility of the processing unit doing the withdrawal to compare the records of the copy to be withdrawn and the duplicate copy or copies; if volumes are missing from the duplicate copy or copies, the processing unit should send those volumes to the unit(s) holding the duplicate(s) prior to the withdrawal.

b.      When unique. Backfiles unique to the Ithaca campus should be retained and transferred to the Annex.

The withdrawal procedures should be used for all serials, including those for which the Library does not hold a current subscription.

8 June 2004.