Project 2002

Records to be converted

Conversion of LC classes A-C, G-N, Q-Z

Project funded by Mellon Foundation grant
(partially also supported by the South Central Regional Library Council)

Project completed in June, 2004
Project description
These collections embrace about 300,000 pre-1975 imprints retrievable now only through
the card catalog in the John M. Olin Library on the Cornell University campus.
The card catalog records are to be converted by OCLC, Inc.
Prior to sending the shelflist cards to OCLC, they will be searched in Voyager by students to remove the cards for already converted titles. OCLC will generate machine readable records and also provide the subsequent authority control. A file of bibliographic records in MARC format will be returned to us for loading in Voyager. Barcodes for the converted titles will be generated and applied under the direction of Access Services. Barcode cleanup will be performed in the Database Quality & Enrichment Unit.

Expected timetable
February-June 2002

Contract negotiations
March 2002-

Pre-processing search performed by students starts
September 2002-June 2004

OCLC processing
November 2002-

Barcoding & post-processing cleanup starts
December 2004

Project completed

Budget summary

Project preparation $42,000

Searching for already converted records:
students ($6.30/hour; 1 shelflist box ~22 hours)
Estimate ~10% already converted, leaving ~270,000 titles to convert

OCLC costs $629,100

Conversion (including authority control) $1.95/record
Output $0.38/record

Barcoding $129,600

$0.40/volume
(estimated volume : title ratio = 1.2 : 1)

Cleanup $120,000

Barcode cleanup and problem solving: temp staff for 3 years

TOTAL

$920,700

Money available $1,089,600

Contingency $168,900

Project preparation	$42,000
Searching for already converted records: students ($6.30/hour; 1 shelflist box ~22 hours) Estimate ~10% already converted, leaving ~270,000 titles to convert
OCLC costs	$629,100
Conversion (including authority control) $1.95/record Output $0.38/record
Barcoding	$129,600
$0.40/volume (estimated volume : title ratio = 1.2 : 1)
Cleanup	$120,000
Barcode cleanup and problem solving: temp staff for 3 years
TOTAL	$920,700
Money available	$1,089,600
Contingency	$168,900

Sources of Funds
The Andrew Mellon Foundation has approved a grant of $830,000 to support this project.
The South Central Regional Library Council supports a segment of this project, the conversion of classes B-BJ. We have received a grant of $10,000 (2002 Regional Automation Program).
The balance of funding will come from other sources, including CUL's internal funding for retrospective conversion.

Prepared by Hana Dedina (RetroCon Coordinator, CTS)
March 2002; last updated 6/30/04

Recon in Progress