Access
Coordinate Access Activities
The Coordinate Access Activities function provides a single user interface to the information holdings of the archive. This interface will normally be via computer network or dial-up link to an on-line service, but might also be implemented in the form of a walk-in facility, printed catalog ordering service, or fax-back type service. Three categories of Consumer requests are distinguished: query requests, which are executed in Data Management and return immediate result sets for presentation to the user; report requests, which may require a number of queries and produce formatted reports for delivery to the Consumer; and orders, which may access either or both Data Management and Archival Storage to prepare a formal Dissemination Information Package (DIP) for on- or off-line delivery. An order may be an Adhoc Order that is executed only once, or an Event Based Order that will be maintained by the Activate Requests function in Administration, and initiated by a dissemination request that may result in periodic deliveries of requested items. The Archival Information Update function in Administration also submits dissemination requests to obtain DIPs needed to perform its update functions. Other special request types are allowed, but are not detailed. This function will determine if resources are available to perform a request, assure that the user is authorized to access and receive the requested items, and notify the Consumer that a request has been accepted or rejected (possibly with an estimate of request cost and an option to cancel the request). It will then transfer the request to Data Management or to the Generate DIP function for execution. This function also provides assistance to OAIS Consumers including providing status of orders and other Consumer support activities in response to an assistance request.