Documentation Committee Meeting Minutes

Friday, December 2, 2005

Mann Library, Room 361

 

Present: Gail Steinhart, Ken Bolton, Carmen Blankenship, Gaby Castro-Gessner, Camille Andrews

Absent: Amy Blumenthal

 

Announcements

·        The Voyager upgrade is upcoming.

·        This was our last scheduled meeting for the year and we agreed to continue next year in the same day and time slot (first Friday of the month from 1:30-2:30) and apportioned the booking of rooms and taking of minutes as follows for next semester:

 

                                    Rooms                                    Minutes

 

January 6                    KB                               KB

February 3                  CA                               GC

March 3                      GC                               GS

April 7             CA                               CA

May 5                         KB                               KB

June 2                         GC                               GC

 

           

·        My Updates is gone and My Links will be phased out so My Contents will be the only piece of the MyLibrary system continuing. We will make changes to the Help pages after the Personalized Services Committee finishes their final draft.

·        Minutes should be circulated before posting to CU-LIB.

·        Find it at Cornell now has a direct link to ILL that fills in the citation information.

·        The new Gateway is expected by fall of next year. Usability testing will begin in the spring. Ken is on the team and will work on incorporating testing of some of the Help pages. Gaby will ask Michael Engle about getting access to statistics on the current Help pages.

·        This was Gail’s final meeting as co-chair of the documentation committee and the committee thanks her for her good work. Camille will become co-chair with Ken in January and Gail and Camille will meet about editing rights and Dreamweaver passwords (Camille will email Maureen re: the latter).

 

Updates on Print Publications

·        Camille finished the revisions to the Find Databases Quickguide and distributed it; she will finish Find Articles (after talking to Jesse Koennecke about any upcoming changes in the Webridge update), Find e-Journals and the Catalog Quickguides and e-mail them to everyone (along with a final copy of Find Databases Quickguide for feedback), hopefully by Monday.

·        Ken has finished the glossary and Finding Articles from Periodicals web pages and PDFs and posted them on the Documentation Committee order form.

·        Gaby has finished the Refworks, MLA and APA guides and Gail has posted them.

·        Gail will send an email to CU-LIB when all print publications are done (as well as an e-mail to Maureen asking her to change the links on some of the Gateway pages to point to the Quickguide web pages rather than the PDFs). Gaby will print them and take them to the Copy Center.

 

Help Pages Redesign Update

·        Ken has a template for the Help pages and will work on transferring content over the next few weeks. Before proceeding and because we are changing to a non-frames layout, he will test and check with Maureen about possible compatibility issues between the Gateway links and the Help pages.

 

Unicode Help page

·        The group considered the notes on Unicode that Amy Blumenthal wrote and agreed that it would work as a Help page with some revisions. Gail will ask Amy if she will write the page; if she is unavailable, Gail will write it and ask Amy and Fred Muratori to review.