Documentation Committee Meeting
June 10, 2005

Present: Ken Bolton, Gail Steinhart, Camille Andrews, Carmen Blankinship, Megan Perez, Camille Andrews

Announcements

• This is Megan's last documentation committee meeting - he'll be missed!
• Gaby Castro will be joining the documentation committee in July. Either Ken or Gail will meet with her to give her an orientation.
• Carmen is the chair of the new Access Services committee. It's not clear if she'll continue to serve as a liaison to the documentation committee, she'll raise this issue at the Access Services committee meeting in July.

PSEC Reorganization

• Under PSEC's new structure, the Documentation Committee will report to the Reference and Outreach Committee. The Documentation Committee will retain its original charge and structure, but should align members' terms with the other committes, with members rotating off in June and beginning in July.
• Changes to terms: Gail will continue until June 2006. Ken will rotate off early, in June 2006. Camille will stay until June 2007. Gaby's term will be July 2005-June 2007. Gail will rotate out of the co-chair position early so we don't have both co-chairs leaving at the same time.

Upcoming changes to link finder plus

• Jesse Koennecke showed Gail an upcoming change to the linkfinder plus page. Within a few weeks, a link to "Request this item through interlibrary loan" will appear (only if an item is not available in full-text). Clicking this link will take the user to a pre-populated ILLiad form. If Cornell owns the item, ILS will let the user know, otherwise they'll process the request.
• Ken will check to see if these changes have documentation consequences.

Summer meetings

• July 8, 303 Olin- chair: Ken. Minutes: Camille. Absent: Gail.
• August 12, 135 Sage - chair: Gail. Minutes: Ken. Absent: Gaby(?).

Other business

• Carmen announced that a new service will begin in fall for delivery from libraries to departments (for faculty), and asked who would be responsibile for adding information on this service to the Gateway. We reviewed the charge of the Documentation Committee, which makes it fairly clear that for new initiatives, the team should provide the first round of documentation.
• Gail will make necessary update to the Documentation Committee to reflect PSEC and term changes.
• Ken brought up the Gateway redesign. It will probably use Commonspot and it's not clear whether the help pages should or should not also be in Commonspot. He'll raise the issue with Maureen or the committee.