Documentation Committee Meeting Minutes for Wednesday December 11, 2002

 

Present:

Jaime Martindale (JM), Kornelia Tancheva (KT), Thad Dickinson (TD), Mary Patterson (MP), Ida Martinez (IM), Carmen Blankenship (CB)

 

1. APA Guide: HTML and PDF are finished and have gone live. KT fixed tags that were problematic.
   
   
2. MLA Guide: PDF is finished and up.
   
   
3. e-Reference html page: MP did the word document, and KT updated the html.  The page is up.
   
   
4. All Print documentation is up to date at this time.
   
   
5. KT met with Sarah Chandler regarding the ENCOMPASS project, and the help pages that are affected by it. KT distributed a handout with a list of these pages.
   
   
6. The committee needs to have someone (from Doc Comm) agree to be the liaison to ENCOMPASS (as Sarah begins to create Help pages).  Ida will do this.
   
   
7. All new Help pages are live: Netscape 6.2 and 7.0 for Mac; Netscape 7.0 for PC; Unix 6.2 and 7.0; Netscape 6.2 for PC; and the ILL page.
   
   
8. ILL Page information from MP: Mary discussed the issue of the ILL and Borrow Direct links from the Help index with Julie Copenhagen.  It was suggested that ILL and Borrow Direct should be on separate lines (as separate bullets). KT will do this.
   
   
9. Catalog upgrade and Help pages: MyCatalog, Combined Keyword Searches, and Multiple Export formats. 

-We will separate the 3 new elements:

ü      Under “Guided Keyword Search” we will add Combined

             Keyword Searches.

ü      Under “Print/Save/E-mail” we will add Multiple Export Formats.

ü      Under the very first section after “Cornell Library Catalog” we  will add a bullet for MyCatalog [HTML] and [PDF].

ü      Entire “Library Catalog New Features” document will be a 

gateway page and NOT a Help page.  A link from the Gateway “New Features” will go this document. KT will give this document to the Gateway Committee to place it wherever they feel is appropriate.

ü      “New Catalog Features” must also be incorporated into the existing Quick Guide within the Catalog Help.  This will be a future project.

10. e-Reference Overview Page: We should add information on e-Journals. (A   

      recommendation from Sarah Chandler). We will add a “Please Note” section 

      informing users that the e-Journals title list exists as an option. TD will do this.

 

11. In the search tips for e-Reference we need to eliminate the BRS telnet, BRS Web 

      links, and evaluate the currency and accuracy of the “NetLibrary”; “OCLC Web”;   

      and “Washington Alert”. TD will remove the BRS information, and IM will 

      verify the accuracy of the rest.

 

12. MyLibrary Help update: TD is updating the MyLibrary help pages.

 

12. net_resources.html: Metadata needs updating on this page, with a name added. JM will do this.
    
    
13. Meeting time for next semester.  We will try to alternate between Olin and Mann, every 1^st Wednesday of the month, from 2:00pm – 3:00pm.  IM and KT will coordinate the Mann and Olin meeting rooms.
    
    
14. CB would like someone (TD or KT) to speak at an Access Services meeting about the new Catalog features.  KT recommends Fred Muratori.