In attendance:
Thad Dickinson (Co-chair), Ida Martinez (Co-chair), Lynn Thitchener, Kizer Walker
Minutes: Ida Martinez

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Announcements:

• Thad Dickinson is rotating off the committee. We thank him for all the work he's done during his two years on the committee.
• Kizer has the full Acrobat software package, so he will take over Thad's responsibilities of transforming Word documents into pdf documents when necessary.
• Also in Thad's stead, Kizer will be our representative on the Personalized Electronic Services Working Group (MyLibrary).
• Ida will work with Lynn on uploading pages to the server and running MakeKeywordIndex -- this will be done to preserve the practice of having two committee members perform these services.
• Though we will not aggressively seek a new member for the committee, Ida will make announcements at IRPC meetings that the committee could benefit from having one more member.
• The IRPC steering committee has approved the removal of all "dead" or non-current help pages from the server. The new policy will be to keep on the server only active pages and the next most recent version of any page (when significant revisions are made). Ida will begin transferring non-current pages to CD. Files on CD will be kept indefinitely by the committee Co-chairs.
• Lynn updated the committee on the Gateway Committee II meetings:
  • Library link is #3 most frequently used link from CUInfo.
  • A bulletin board/suggestion box may be put on the Gateway soon.
  • Sarah Chandler and Nan Hyland reported on a user study of Find Articles/Find Databases. See their report here.
  • Lynn asked us to offer feedback to the GCII committee on any Gateway changes we'd like to see. We were encouraged to "think big."

   

New Business:

• Library-to-Library Book Delivery help page: Ida will meet with Carmen Blankinship in the coming weeks to develop a help page for this new service.
• MyDocumentDelivery help page: There is already a help page for this -- we just need to provide a link to it on the "My Library" help page. Ida will do this. In the future we will need to revisit all the documentation for the MyLibrary suite of services. Some help pages were created by this committee, others by the Personalized Electronic Services Working Group (MyLibrary). They have different looks and we should consider meeting with Angela at some point to talk about making them more uniform.
• The MLA Citation help page and handout needs to be updated to reflect text and examples in the new 6th edition of the handbook. Lynn will update these two documents.
• Ida will update the "Creating and Editing Gateway Help Pages" instructions for committee members.

Continuing Business:

• All committee members made significant progress on updating and reorganizing the Catalog Help TOC and individual pages. Lynn's pages on Limits & Boolean Searching have been uploaded. Thad directly edited all the pages under "Search Types." Ida has to make a few minor changes to "About the CU Library Catalog," and will consult with Carmen about some FAQ pages. Kizer completed all edits to "Patron Information and Requests" and reorganized them in a manner very similar to the changes Ida proposed in December.
• Ida will reorganize the Catalog Help TOC and e-mail the committee when that is completed. Members should review the changes and bring their thoughts about further reorganization to the next meeting.
• Ida will speak with Carmen about the elmination of online requests for closed stack items, and then make any necessary edits to help pages that mention online closed stack requests.
• Though not discussed at the meeting, it should be noted that Ida updated the Library Gateway Bookmark upon request from a CU Sciences Librarian. The new bookmark was announced to IRPC via e-mail and is now on file in the Olin Copy Center.

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Next meeting:
March 9, 2004
106 Olin Library
2:00 pm - 3:00 pm