Documentation Committee Meeting
September 2, 2005

Attending: Camille Andrews, Carmen Blankinship (Access Services Liaison), Amy Blumenthal (Technical Liaison), Ken Bolton (co-chair), Gaby Castro Gessner, Gail Steinhart (co-chair)
Minutes: Gaby

Announcements & Updates

• A revised draft of the Documentation Committee (DC) charge was sent by Gail to Mihoko Hosoi and Ida Martinez, co-chairs of the Reference & Outreach committee. The revised draft clarifies the responsibilities of the DC with regards to documentation. The DC is responsible for instruction and reference-related documentation (online & in-print), but not more general library publications. General library publications are the purview of the office of Library Communications (Mary Beth Bunge). Gail and Ken will attend the next Reference & Outreach meeting to discuss any remaining questions.
• Carmen suggests that Joanne Leary, part of the Access Services Committee and the Gateway Committee, may be a good candidate as Access liaison with the DC.
• Gail & Carmen clarified what print publications listed in the Copy Services order form are ‘owned’ by the DC, and which are from Access Services. The only print form in question is the Campus Map with location of libraries. Gail will find out who owns that map.

RefWorks Handout
DC committee members reviewed and offered feedback on the RefWorks help handout. Gaby will update it accordingly. The RefWorks handout will be available for unit libraries to order through Copy Services. Gail will upload it to the server.

Review of Print Publications

Print Publication	Reviewer	Modification
CUL Catalog Quick Guide	Camille	will make more user-friendly and add screen shots
Find Databases Quick Guide	Camille	will add information to the comparison
Find Articles Quick Guide	Camille	will make wording changes and removal of outdated info
Find e-Journals Quick Guide	Camille	still to be revised
Glossary of Library Terms	Ken	will review and make recommendations to keep publishing, or, as Ida Martinez suggested, to remove from circulation. Gaby to ask Olin Ref Staff if they use it for classes
Finding Articles from Periodicals	Ken	still to be revised
MLA Style Guide	Gaby	current and up-to-date on content.
APA Style Guide	Gaby	current and up-to-date on content.
Note: New CUL logo will be added to all documents.

Updates on help page changes/additions: MyUpdates, Google Scholar, Unicode

Amy to continue to work on the following:

• MyUpdates – She deleted “current awareness’ wording from metadata, and will continue to review for additional changes.
• Google Scholar – Continue to investigate problems with Google Scholar to write draft documentation. Gail will share with Amy, K. Calhoun’s email on Linkfinder.
• Unicode – Work in progress.

Library to Office Delivery
Carmen said the goal is to start by Fall Break. Help with L-to-O will be in the Gateway. No documentation is needed from the DC.

Adding Pop-up Blocker Info to Help pages
Amy said that pop-up blocker problems were resolved. Any remaining pages still needing attention will be updated shortly by Fred Muratori. Gail will ask Ed if he still requires documentation on pop-up blockers.

New co-chair position in January

• Gail and Ken’s term as co-chairs expires in June 2006. To ensure a smooth transition, Gail will rotate off in January (2006), and Camille will step-in as co-chair at that time.
• Recruitment of new members will possibly begin in the Spring. Gail will consult with the Reference & Outreach committee for recommendations. We will need liaisons from the Access Services committee and from Libit.

Next Meeting
Friday, October 7, 2005
Olin 106, 1:30 – 2:30
Minutes by Gail