Documentation Committee Meeting Minutes
February 5, 2003
703 Olin Library
2:00 p.m. – 3:00 p.m.
In attendance:
Kornelia Tancheva (Co-chair) Thad Dickinson (Co-chair), Jaime Martindale, Ida Martinez, Mary Patterson, Carmen Blankinship
Not in attendance:
Mihoko Hosoi
Minutes: Ida Martinez
Facilitators: Kornelia Tancheva & Thad Dickinson
Committee received an e-mail message from Holly Mistlebauer (ITS Mann Library) outlining the current status, an overview, and some issues with CUWebLogin – a new authentication system for users connecting from off-campus – and the advantages/disadvantages compared to SideCar.
Kornelia pointed out that some Library Gateway help pages will require revisions once CUWebLogin is made public. Jaime volunteered to identify pages that will have to be updated and to be the committee’s liaison to Holly Mistlebauer who is working on CUWebLogIn for the library. She will report back to the committee at the next meeting.
Kornelia reported that Sarah Chandler is updating help pages to include pertinent Encompass information. She will send the committee the pages for us to download. It was reiterated that Ida is the committee’s liaison to Sarah’s Encompass issues, information, etc.
· Thad finalized the wording for the e-Journals Title List paragraph on the page titled Overview of Library Gateway e-Reference Collection.
· Kornelia completed the changes that were needed to explain the “New Features” in the library catalog (MyCatalog, combined guided keyword searches, multiple export formats).
· Kornelia corrected some typographical errors that Ida discovered on the html APA Citation Style page.
· Thad made some minor changes to the Library Catalogs Worlwide, WWW and Search Engines, and Individual Cornell Libraries and Collections pages. (Ida has been monitoring help pages and sharing with the committee things she’s found that need updating or attention.)
· Kornelia indexed the word “bookbag” for patrons’ searching convenience.
· On the Finding Specific Types of Materials page, Kornelia will add a link for “Dissertations.” She will also create a page on search strategies for finding dissertations. (This link/page/help information was requested by Maureen Morris).
· On the Electronic Reserves page, a new image is needed that accurately reflects the look of the CU library catalog page. Thad brought three images and the committee decided that the third image Thad presented should replace the current image on the help page. Thad will make this change.
· The committee discussed some changes Ida proposed for the Library Research at Cornell: Overview and Clarification page. The committee approved the need for the proposed changes. Thad will update the page.
· Ida has proposed changes to some glossary terms on the help page. She will send her handwritten edits to committee members via campus mail and some proposed rewrites via e-mail. Committee members are asked to offer feedback at the next meeting.
· Olin requested that committee provide help page links to their video/audio library research online tutorials. Thad will add a link to these tutorials under “Research Strategy and Process” on the main menu page.
· Problems have been reported with Netscape 7 not reading pdf files properly, or at all. Using Netscape 7, Ida will spot check online databases and journals that display articles in pdf format – especially in BioOne and course reserves. She will report to the committee at the next meeting. If there are problems, they will be noted on the help pages.
· There are some MyLibrary pages that are on a different server than other help pages. This prevents Thad from being able to post changes. The committee decided that Thad should copy these “other server” pages and create new pages for our server. This way, we can make changes to the pages.
As March will be the last meeting for Mihoko and Kornelia, committee discussed the need to talk to IRPC about appointing two new members to the committee before our next meeting.
Committee discussed the importance/value of having an Access Services person on the committee.
Next meeting:
March 5, 2003
361 Mann Library
2:00p.m. – 3:00 p.m.