Space considerations are second only to establishing a vision, because the Olin/Uris Space Planning Working Group has to present its first recommendations to SBRA by early March. This task force must develop a space plan within OKU that can be implemented by July 1 as well as consider future space needs. The Task Force will consider its space needs for the short term and the long termwhat are its highest priorities for proximity, location, visibility, etc. It will need to work closely with John Hoffman's office and provide input to budget requirements.
Space Meeting Minutes
Input and Buy-in
For IRIS to succeed, we will need to be very proactive in communicating with the IRIS staff and the rest of CUL as well as key faculty through the Library Board and other venues. This task force will develop a nine-month public relations plan designed to engage staff, encourage their input and buy-in, and generate a positive, forward-looking spirit.
Communication Meeting Minutes
and Resource Requirements
IRIS is responsible for the largest budget within the CUL system. However, some new departments will be created and will need to be financially supported. This task force will become familiar with all the budget lines (both hard and soft funding sources) and develop a budget recommendation that will enable IRIS to meet its vision and implementation plan. The full budget proposal must be completed in April to allow time to assess staffing implications, new funding needs, one-time funds, and areas for enterprise initiatives.
Requirements and Assignments
This task force will focus on the personnel issues associated with implementing the vision. The expectation is that some staff will need to be reassigned, and others hired. John will work closely with the transition team and in particular Susan Currie, Pat Schafer, and Anne Kenney in assessing human resource needs. This task force must complete its work by the beginning of May, so that there can be two months to prepare the staff for the transition.
This task force must develop a plan to prepare staff for the transition implementation. It will look at staff training needs, the creation of new job descriptions, and the proper classification of existing staff. It will be important that staff assuming new responsibilities feel prepared and empowered to take on their new roles.
This task force will look at technology requirements to enable IRIS to work as whole rather than individual parts. It should consider areas that would benefit from automation, how to facilitate communication and resource sharing across the division, software, hardware, network, and technical support needs. It will investigate emerging technical capabilities that could profoundly affect the way we do business, such as the uPortal Technology, Hyperfolio, etc. This task force will work closely with D-LIT regarding technical issues and the appropriate jurisdiction/responsibility. The ultimate goal is to get IRIS staff on a common platform, to facilitate compatibility, content sharing, and information dissemination.
Look and Feel
This task force will be responsible for developing IRIS's visual presence, from Web sites, to signs, brochures, handouts, and other publicity products. The Task Force should also convey information about our services in a way that invites and simplifies constituent use of the library. In addition to common look and feel, we will want to ensure that our Web presence is ADA-compliant and that we support the work of the Gateway Redesign Committee, generally enhance the library's Web presence, and will also assist in developing high quality presentation materials.
Common Look and Feel Meeting Minutes
Responsibilities and External Relations
IRIS will work very closely with D-LIT, CTS, and other units in extending old relationships and developing new ones. For instance, the Digital Preservation Officer and Preservation must work closely with D-LIT on digital preservation issues, distributed learning, and scholarly publishing. We will also examine our relationships with CTS in such areas as Gifts and Exchange, and the role played vis-a-vis the unit libraries. Additionally this task force will consider system-wide responsibilities that IRIS will assume in the areas of collection development, public services, and access services. How can IRIS best support the work of the central library administration in the areas of facilities, services, program planning, and events-management? As we develop the instruction and learning program, clearly staff expertise will include those outside IRIS: how should these relationships be formalized? And finally, what external relationships outside CUL (with CIT, CS, HCI, faculty in the arts and humanities and area studies) should IRIS build to our mutual benefit and to reduce competition/redundancy of effort?
Fine Arts, Music
This task force will recommend how unit libraries can best participate in and benefit from IRIS. The group will consider how to maximize human resources, centralize support for services, staff development, and technical capability, and identify distinctive characteristics and commonalities across the unit libraries and between them and the rest of IRIS.
Unit Library Minutes
This task force is distinctive from the others in that it represents the kind of on-going work IRIS senior staff will need to undertake. It deserves attention, however, because of our close ties with RMC and the need to balance physical security with curatorial responsibility. This task force will be jointly authorized by Anne Kenney and Tom Hickerson. Lenore will work closely with RMC and Asia in staffing this task force. The task force might also wish to consider special collection responsibilities in Law, Mann, and Entomology. A diplomatic approach will be key to the success of this Task Force. The work on this task force will begin in the fall.
Cornell University Library Gateway | Cornell Library Catalog | Cornell University | Webmaster
© 2004 Cornell University Library Instruction, Research, and Information Services