In attendance: Elaine Engst, Lynn Brown, Bill Kara, John Saylor, Pat Schafer, Scott Wicks, Susan Currie, Lynne Personius, Edward Weissman, Diane Hillmann, George Kozak, Linda Westlake and Karen Calhoun

Endeavor Communications
1. Conference Call on Fund Structure
Discussed feasibility of options with Endeavor. Endeavor was very positive, came up with some good ideas and suggestions. Major points/concerns are:
· Trade-off between viewing data on-line and running reports
· How much effort will be required on our end to get reports up and running? It was mentioned that Northwestern hasn't used report client yet because it's too difficult but Wisconsin has. Depends on level of systems support available.
· What load would running reports put on system? Some units need to account for themselves daily. This is especially critical during high-use times of the day.
· Is info more useful with pre-written report than when viewed on-line?
· Can't design fund structure until decide how reporting will be done
· Hope to expand info available with new reports compared to current reports
· Need to test fund structure and reports soon
· Waiting for people to turn in parameters to be measured so can begin designing reports.

2. First Migration of NOTIS Patron files
· We accepted the patron file but discovered several issues remaining to be resolved.
· The first is that although we were told that patron records, based on a unique Voyager key number, would have ONLY one unique record. We discovered that in a couple of cases, the same patron loaded with exactly the same number but in different patron groups (e.g. a staff record and a graduate student record). This is due to the decentralized way that student and staff records are created at Cornell and reflects the fact that we get records from several different places (Human Resources, Registrar,etc.)
· We discovered a much more serious problem with authorization cards (called proxy borrowers in Voyager). The faculty member's record is getting into Voyager with no problem but none of the proxy borrower sub records are migrating. In NOTIS, when a faculty member wants to authorize someone to retrieve and check out library materials, a sub record is created which is attached to the faculty member's patron record. The auth. card is given a different charge ID, however. So while the faculty member is responsible for the materials and all things checked out using the auth. cards show up under the faculty member's "has" list, the active item record file has a different charge ID from the faculty member. This will cause our circulation transaction load to fail. We need to contact Endeavor to discuss options for getting this information into Voyager. If active item file doesn't line up with patron file then the whole load fails.
· We have meeting scheduled with Daniel Sweeney on Friday to discuss these problems.

3. Training days reserved in May
May is the earliest time we can get training in SQL Reporting and EDI so went ahead and reserved May 15-19. SQL training will be two days with the reporting committee. Karen Calhoun not sure we need SQL training from Endeavor. Trainers will come and walk through EDI with Library Systems and Acquisitions.

4. April Test Load Changes
Fines/Fees, Circulation added

5. EDI Preparations
Need to identify what else we can do before May - work with Vendors and Bruce Hulse.

6. Weekly Calls on Wednesdays with Jana
Endeavor felt conference call about fund structure was very helpful. They'd like to set up a weekly call to deal with functional issues. We have lots of unanswered questions that can be grouped by area and discussed in these weekly calls. There would still be other calls to handle large-scale problems. And probably there would be some pressing off-topic questions dealt with in the weekly calls.

Serial Pattern Developments
· Trying to make adding that function easier. Looking for institutions to share their pattern templates with us. LC, Penn and a couple of others were suggested. Penn felt that there were lots of mistakes in theirs since they were the first to develop them. But LC has done a bit of work on the original Penn templates including putting holdings on-line. LC has agreed to share the templates. They have many different templates and extensive documentation on their use.
· Templates are not full MARC patterns. Getting full MARC patterns would help us choose templates and cut down on the front-end work. Also looking for someone to share their full MARC patterns with us. Harvard has full MARC patterns and they also use NOTIS.
Visit from Jana
Jana can come either before or after migration changes are due in March. Decided that earlier is better. We can talk through migration specs and also get to know her better. Will try and get her for two days if possible. She'll be here March 3.

Training Report
· Susan Markowitz is working on a monster training program. Voyager has been here for two weeks providing functional instruction for the twenty CUL staff who will become our trainers.
· The Library of Congress has agreed to share their training materials. Their trainer is a long-time serials person so the materials should be very helpful.
· Plans for Gary Strawn to come and work on technical service issues in March. Karen, Diane, Marty, and Susan Markowitz are meeting Feb. 21 to plan the agenda for Gary's visit. Alan Manifold has been contacted regarding possible training for customized reporting. Alan's visit is at the inquiry stage, determining what Alan can offer and what he charges for consulting. The need for training from Alan is related to decisions pending re: SQL training from Endeavor. We need one or the other, not both.

Reports from Sub-committees
1. Migration
Preliminary migration went ok. We're glad we were so detailed with the test plan because we caught many things we wouldn't have otherwise. Next step is to provide examples of the problems we encountered to Voyager. When the database is open again the units are prepared to test their sections. Christian will help with analysis. Vendor records loaded predictably poorly. Need to test interface with offices like the Registrar. SysAdmin should be open as of 2/11/00. There is a new password.
2. Security
HR has prepared a list of all library staff members and their pertinent job info in Excel. This will be used to track and record the job permissions that each staff member needs. The Security Working group will interview Unit and dept. supervisors during March to gather more detailed information on staff throughout CUL. HR will also use this information to identify training needs for staff. The group is also working on basic recommendations that they will bring to the IMT soon.
3. Reporting
The last meeting of the Reporting WG was January 21. We have since worked with LHR to identify and finalize the list of students for the Intro. to MS Access classes that are needed for staff who will be using the Endeavor prepackaged reports. Besides the Feb. 14 and March 21 classes already scheduled, there will be two more Intro. to MS Access classes scheduled this spring. The two new classes will be invitational (that is, they will be offered only to individuals that members of the Reporting WG have identified). The next Reporting WG meeting is Feb. 16; at this meeting Lydia will demo potential print locations and how they related to circ, acq and cataloging locations. Also have been trying to determine what reports will be needed on day one and which can be more long-term projects. Trainer talking on 2/11/00 about pre-packaged reports.
4. OPAC
Showed design at January IRPC meeting and people there thought we were headed in the right direction. The OPAC Team met with the Task Force on Cataloging to discuss how to coordinate staff side and OPAC search configuration, which are managed in the same System Administration tables. Marty Kurth will be responsible for managing the System Administration tables related to searching and the Library's documentation where the configuration decisions are recorded and maintained. The OPAC Team has been using IRPC meetings to gauge reaction to its work. IMT agreed that this was a good group to use but that the meeting announcements should make clear that anyone can attend. The Team will have preliminary searching configuration decisions ready to show at the February 28 IRPC meeting.
5. Tech Services
Karen's cataloging task force is looking at search configurations. Talked about acquisitions/serials task force. Made recommendations to trainers about dept. needs. Working on procedures. Need input on desktop configurations and file directory structures. Also, what can be put on departmental servers? Nice job with searching: Marty Kurth, Betsy Gamble, David Banush and Ed Zieba.
6. Accounting Rep Group Established
This new group met for the first time Monday 2/7/00 and consists of an accounting rep from each of the libraries. Purpose is to make sure that all units are aware of Voyager happenings and encouraged to use the Voyager system for accounting. Some of these units do not use NOTIS for acquisitions or invoicing and some of the members of this group are not library staff so it is especially important to bring them up to speed on Voyager. Hope to convey benefits of having everyone using the same system for statistical reporting reasons. We'll be putting on a Voyager demo for this group in the next few weeks.
7. Access Services
A new Circulation/Reserve task force has been created consisting of one person from each library or unit. These are the people who will do cleanup of NOTIS prior to coming up, will need to be trained for reports, and will help with work flow issues during actual implementation time this coming summer. Susan and the 3 Access trainers (Howard Raskin, Deb Lamb-Deans and Carmen Blankinship) have talked about a two tiered training for access services. The task force would be trained first and then other access staff. Having the task force understand the Voyager security set up is important so Susan will invite Bill Kara and Pat Schafer to a meeting.
8. GFA Development
Lynne and Pat met with representatives from GFA and Endeavor at the conference in San Antonio. Both vendors are now in communication with each other and confidant that we can develop the interface by August when Cornell moves to 2000. We will be able to purchase a new server for the Annex out of remaining Annex Project funds. It should be in place by March for testing the interface. We will use the current server for production operations until August.

Voyager Open House March 2 in Clark Hall
Each functional module should come up with a presentation. Group will be meeting on 2/10/00 to discuss technical issues. Each group will have their own station. Will have a data set to draw on for reports. Groups can come up with handouts, do live presentations or run things beforehand to present. Should be fun not scary. Endeavor will provide some materials to hand out but not sure what yet. There will be two rooms: one with workstations and one with a projector showing a continuous presentation. Proposals for each group should be turned in to Lynn Brown by 2/16/00 that detail what will be done and what equipment will be needed. There will be a trial time to test Internet wires at 9am on 2/28. We'll set up the stations on 3/1/00.

Notes by Morgan Elmore