In attendance: Surinder Ghangas, Karen Calhoun, Bill Kara, John Saylor, Elaine Engst, Pat Schafer, Linda Westlake, Diane Hillmann, Susan Currie, Ed Weissman, Philip Herold, Scott Wicks, Lynn Brown

Ed Weissman chaired this week's meeting.

I. Implementation Schedule

It was proposed that we could load the circulation transactions the same day they are extracted (6/22) and be ready for circulation in Voyager in time for the week-end (6/23). Jana confirmed that this was possible. We discussed whether this was advisable and concluded that we would make that decision after we see the circulation extract on 6/22. We need to have a chance to look at the circulation extract before we go live.

Susan Currie asked to have load circulation transactions on 5/12 removed from schedule. She says loading real circulation records in the test database results in problems.

SysAdmin configurations from the 2nd test load will go into the 1 million record database and the final load. Pat Schafer asked when this would happen so people can get as much configuration done as possible before the transfer to avoid having to complete the configuration in all the databases individually.

The 100k database (CUTrain) will remain on library11 until we go live in June. This will continue to be the database used for training purposes. Planning to do a full configuration of this database. There were no authority records imported to this database but catalogers can import authority records if they want them for training/testing purposes.

II. OPAC Help Recommendation - Philip Herold

A recommendation has been made that Voyager help be integrated into Gateway help. The Gateway help structure would be used instead of the Voyager help structure. This proposal began in the Gateway committee and has been endorsed by the documentation committee, OPAC committee and IRPC. IMT agreed that this seemed like the best option. Some benefits to using the Gateway structure are:

1. Gateway help opens in a separate window
   
2. Gateway help is searchable
   
3. Voyager help would be integrated with help for all other library services
   
4. Gateway help committee is already very familiar with this structure
   
5. Can still keep contact sensitive help and OPAC Configuration

III. Report on data migration status - George Kozak

George did not attend the meeting and instead sent a brief report via e-mail.

1. Jana is still working on the Circulation transaction load. She believes that it will be done by Thursday morning. This is actually 3 days late.
2. Thursday morning she plans to load Hold and Recalls which has never been migrated before, so it should be interesting to see what we get.
3. The million record data is on the test server and we expect it to be completely migrated by next Monday...but with the others delays it may be delayed, also. It should be noted that the delays are not on Cornell's part. We had all the data in place on Friday.
4. The 2nd Cornell Test Migration is supposed to complete on 5/5. I suspect that it will not complete until next Monday or Tuesday.

IV. SysAdmin migration

SysAdmin info that we want migrated should be compiled into a list to be delivered to Jana. Even though we'd like most to migrate, she'd like a list because the info is stored in so many different locations. Most things that are not location based can be migrated. Each person on the SysAdmin spreadsheet should make a list that pertains to the areas they are responsible for and give it to Lynne.

V. Current Server Status

Surinder was asked to give us the aliases and URLs for all the servers/databases.

VI. Committee Reports

Data Migration - Diane Hillmann
We anticipate that most remaining problems will be fixed, but we have yet to complete testing on the second full test database. Some problems we encountered there have been re-tested in a small database mounted by Endeavor and we are reasonably confident those will be correct in the 1 million record database and the production load. Diacritics are, for the most part, migrating correctly.

Security - Bill Kara
Committee has been going around to all the units to determine what level of clearance each employee needs. 85% of staff are done. There is a significant number that only need view-only privileges. There are 350 people so far that need individual operator ID's and passwords. When everything has been assigned, a letter will go out to each supervisor containing their employees' ID's and functionality.

OPAC - Ed Weissman
Committee has been focusing on documentation and the "databases" feature. How will we provide access to remote databases? Do we need a "databases" button in the OPAC? Design for OPAC relatively close. The ASCII catalog has fewer possibilities for configuration since it is fairly primitive. By June 2001 we will have merged the Voyager documentation with other networked resources. We will be testing the display of diacritics on the web OPAC.

Technical Services - Scott Wicks
MacroExpress site license was purchased and copies have been distributed. We got a total of 250 licenses. Default configurations have been set up for clients; Amy will distribute these to NetAdmins.

Training - Lynn Brown
HR is overwhelmed with responses for classes and they encourage people to be patient once they send in their registration form; a confirmation e-mail will arrive eventually! Second level functional training has begun. Staff is being turned loose in the 100k database.

Voyager/GFA Development - Pat Schafer
This committee has slowed down a bit because the interface is connected to the Voyager 2000 upgrade which was delayed for beta testing and may not be implemented here until the end of first semester. However, we have the necessary new server and are ready. Columbia, New York Public and Princeton are building a new group storage facility at Princeton. A delegation from the three libraries is coming to tour the Annex and meet with Cornell staff. The consortium is likely to sign with GFA, too. Princeton is also implementing Voyager.

Accounting - Linda Westlake
Working on identification of NOTIS funds to be transferred to Voyager. Will put this list on the web with the manuals. Busy testing the accounting pieces we will need on Day1.

Reporting - Karen Calhoun
There is an upcoming day of custom reporting group training (May 16, 2000). There was a dry run of the Reporting II class on Friday 5/5.

Access Services - Susan Currie
The committee will be testing the circulation migration that took place on May 3, then testing the configurations. The committee is also working on reserve templates for processing reserves in Voyager. Planning to outline procedures for workflow issues in June. We also want to investigate the course reserve SIF which extracts data from registrar. Electronic reserves will be brought up in January 2001. There may be a few units that test the full package this fall. The same applies to Media Scheduling.

Publicity
The letter from Sarah Thomas went out to faculty and grad students. There was also an article in the Chronicle. The public information web site can be found at http://www.library.cornell.edu/newcatalog/