Present: Deb Lamb-Deans, Carmen Blankinship, Howard Raskn, Joanne Leary, Pat Schafer, Susan Currie

System Administration Set-up and Maintenance
In preparation for the IMT meeting on Thursday, 3/23/00, the committee discussed this at length and agreed that for the implementation, our recommendation is that members of this committee help to configure the circulation pieces in System Administration. We would each take a group of libraries for entering calendars, circulation desk information, policy group and matrix set up.
We also agreed to recommend that only 2 people have ongoing system administration access but that this group would continue to meet on a regular basis to discuss any system administration changes. We also talked about the possibility of rotating responsibility for system administration maintenance.

Course Reserve Processing:
We looked at the work done by Linda Miller and the technical services workflow committee and decided we need a reserve subcommittee to spend more time reviewing the issues. Howard volunteered to chair a subcommittee for course reserve which will include Deb, Carmen and Linda Miller. This group will meet to look at the reserve templates and what configurations we'll need for CUL. We also discussed suppressing the "on the fly" records for each circulation happening location. This will prevent any odd records showing up in the opac but won't prevent records from showing in the course reserve index. The course reserve index displays reserve material based on the active dates and the "on/off" reserve menu options. We tentatively agreed that we should suppress the reserve records but the subcommittee needs to meet for review and discussion before final recommendation.

E-mailing Notices and Bill statements:
We agreed that for the next test, we would try e-mailing notices among ourselves. The configuration for e-mailing fine/fee notices (bills) as well as fine/fee statements is a SYSTEMWIDE setup Set up for e-mail notices for holds, recalls,overdues are within each circulation policy group. If we want to review any or all notices before sending them to patrons, we can't pick and choose which ones to review--it's all or nothing. We agreed that we will continue to have printed bill and fine notices and statements so that we can review bills before sending them to patrons and that we will e-mail overdues, holds/recalls and item available notices via e-mail.