Voyager Migration Group, minutes for the 9/28/99 meeting
Attending: Diane Hillmann (chair), Lynne Personius, Susan Currie, Linda
Westlake, Scott Wicks, Bill Kara (recorder)

1. The Group discussed how to proceed with reviewing the current NOTIS
   location codes and how best to involve the unit libraries in this review. It
   was decided that holding group meetings with the unit libraries might be the
   best way of getting this information out and have an opportunity for
   representatives from the units understand what decisions were needed and why.
   Diane and Susan will set up a template and prepare some basic information about
   location codes for these meetings. By holding the meeting twice it is hoped
   that most units will be able to send someone to at least one of the sessions.
   Diane will set these meetings up for the week of Oct.11. Since circulation
   item types are related to the locations, Susan will also use these sessions to
   give some basic information on item types for the Units to consider when
   reviewing their locations.
2. Diane will meet with the GFA (Annex) Group (Surinder, Pat S. and Susan)
   to discuss location codes for the annex. There will probably be interest in
   maintaining the originating library information in the annex codes, but the
   pros and cons will need to be reviewed. If a decision is needed on how best to
   revise these codes, it might need to be referred to the LMS Steering Committee
   or LMT.
3. The Group also needs to have policy decisions made for deleted and
   obsolete locations. Is there the interest or a need for migrating information
   for withdrawn and lost material to Voyager? Are there potential uses for
   collection development, accounting, and circulation to have access to this
   information after we've migrated to Voyager? Scott and Bill will look at the
   full range of withdrawn and suppressed records (including collection
   development decision records) to see if and how they might be migrated. If for
   the migration it is not possible to differentiate sufficiently between a
   withdrawn copy and a decision record it might be an all or none decision for
   migration. Also, the policy for migrating these records will need to be
   campus-wide and not by individual location.
4. Linda, Scott, and Bill will meet next week to begin work on the
   acquisitions test spreadsheets and to look at Voyager's fund structure. They
   will also develop a test/mapping spreadsheet for the funds. As with Diane's
   test spreadsheets for the bibliographic records, these should include the IDs
   of NOTIS records with specific fields to check in the test migration. In
   relation to this and the migration of other information to Voyager it was
   discussed whether there would be access to NOTIS for a while after our switch
   to Voyager or whether the information in NOTIS could be captured on CD-ROM.
5. Diane will work on a timetable for any migration decisions needed and
   for the completion of documentation for our migration.
6. The Group reviewed the template prepared by Susan to test records for
   the migration of the patron records from NOTIS to Voyager. Susan will add
   information to test uncommon or fairly unique information in the records. As
   with the other test spreadsheets she'll have specific examples from NOTIS to
   check if they've migrated properly.
7. If SAS reports are needed to identify subsets of records to test the
   migration or clean up records, those requests should go through Diane to Lynne.