Data Migration Committee
Minutes, November 30, 1999

Present: Peter Hoyt, Jim LeBlanc, Diane Hillmann, Lynne Personius, Scott Wicks, Susan Currie (recorder)

Lynne reported discussions with Endeavor regarding the Migration questionnaire. We will have the information ready by December 6 but will need to wait to hear about the special programming. We all agreed a telephone conversation with Endeavor would be useful.

The group reviewed the questions we sent to Endeavor about the questionnaire/data migration and the responses from Endeavor.

Diane noted that we will need to request a SAS report on all records using 856 $z's so that we can eliminate the standard and eventually misleading Library Gateway notes.

Lynne noted that the data extract takes about 3 weeks so we'd be looking at doing the extract in early Jan. 2000. We will need to look first at the Bib/Holdings records and then load the rest which takes a minimum of 2 weeks. If many of us will be at ALA, we will need until approximately January 26 for review. Then we will distribute spreadsheets to units so they can review information in the opac the first week in February. Then, we should plan to set up our configuration tables and load the patron file and acquisitions file. Next would be the order load so we can test this as a separate stream of work. We will not want anyone to do any editing of the data entered so we can do some configuration set up, test item types, location migration,etc.

Scott stated there are still some outstanding questions about the fund code structure in release 2000. There are some features that should be in 99.1. For testing, we will create one fund code and then in the second test, create more. Peter will write a program that will take the NOTIS fund numbers and convert them to Voyager fund numbers but we'll need to have the configuration set up for this.

Diane reviewed what would be covered in the conference call: A discussion of all the special programming we want, including the migration of records with suppressed holdings (and withdrawn information).

Diane noted that she and Susan had worked on the list of item types. Happening locations will be in a separate list from collection locations. She also reported that Marty Crowe is willing to help with writing documentation. Diane suggested that we use the spreadsheets we've developed as a beginning point for documentation.

Scott and Diane will be away and training next week.
Our next meeting is Tuesday, December 7th.