|
May 10, 2000
|
Last Registrar update of student records to NOTIS patron file.
|
| May 16, 2000 |
There will be no Course Reserve in NOTIS for summer session courses.
Material will need to be circulated manually for reserve; units will need to provide
paper lists of materials on reserve. There will be no indexing of course reserve
records in NOTIS. |
| May 17, 2000 |
Bibliographic File, Vendor File Extracted from NOTIS |
|
May 19, 2000
|
Last CU Human Resources update of staff/faculty records into
our patron database.
New Library Card records (categories of OTHR, SUNY) will continue to be made.
Clean-up projects for patron file will be in progress. |
| May 30, 2000 |
Endeavor delivers Bib File, Vendor File to Cornell |
| May 31, 2000 |
Three Week Summer Session Begins. Summer picture ID cards issued
but no online records. Manual Circulation will be used for these patrons. |
|
June 6, 2000
|
Endeavor extracts patron records from Cornell.
Last date for any Library Card (cards purchased by local residents) additions
to NOTIS Patron File. Any Library cards (categories of OTHR, SUNY) made will have
the "create date and the expiration date" on the card so units will be able to
tell that it is a new patron. These patrons will have to fill out cards to check
materials out. Overdues will have to be done manually for these patrons (no overdues
will be produced by batch jobs). |
| June 7, 2000 |
Cornell completes testing and accepts bibliographic file,
authority file and vendor file |
|
June 8, 2000
|
Patron File Load. NOTIS circulation continues for patrons with active
records in NOTIS. Patrons with no records in NOTIS, manual circulation.
Catalog Configuration
Cataloging begins in Voyager
|
|
June 9, 2000
|
9 am - Accounting offices approve prior day's invoices
noon - Processing centers complete final receiving and creation of invoices
in NOTIS. [Endowed processing centers deliver invoices to Accounting Services
office by 2pm]
4pm - Final NOTIS invoice approvals by Accounting offices
|
|
June 9, 2000
(or June 12 at latest)
|
after 4pm
Accounting offices process final NOTIS payable vouchers.
Accounting offices correct invoices (ex. release "hung" invoice lines)
& do any additional approvals, if needed.
NOTIS made read only for order, invoice and fund records.
Run NOTIS year end "Before" fund accounting reports & verify.
(Note: As fallback position only, be prepared to load PC allocation file for 00/01
against NOTIS funds and continue with NOTIS "After" reports and the
balance of the rollover process. This is only a contingency plan and is not expected.) |
|
June 12, 2000
|
Cornell accepts Patron File.
The 8 week summer session begins. The Summer Session office will begin issuing
CU ID cards to summer session students but no records will be loaded into our
patron database. Manual Circulation continues. |
| June 12 - June 22 |
No invoice payments.
Invoice backlog file will build (up to 1,300 per CTS estimate - high?).
|
| June 13, 2000 |
Load Course reserve resource files if CU ready.
Open Order Extract.
Circulation Configuration Begins.
|
| June 14, 2000 |
Begin work to build Fund Structure in Voyager |
|
June 15 - June 19
|
Manually create Voyager funds and verify balances (Accounting
offices) |
| June 16, 2000 |
Circulation units that use unlinked item records for short term
loans should stop creating unlinked item records for circulation. This allows
enough time for short term loan items to be returned and the item record either
deleted or left behind in NOTIS. |
|
June 19, 2000
|
Fund Structure Complete in Voyager |
| June 20, 2000 |
Acquisitions Configuration
Full System Backup
|
|
June 21, 2000
|
Open Order Load
Last set of NOTIS circulation reports generated and distributed. Units should
print any item condition reports added
|
|
June 22, 2000
|
Extract Circulation Transactions
Units should print "has" lists for any pseudo-patrons still in
use.
The circulation data will be extracted from NOTIS. This will include any holds/recalls,
fines, fees, item conditions circulation transactions. Item conditions: Refer
to the item condition chart on the IMT website "circulation migration."
Unlinked item records will not migrate so anything checked out to an unlinked
item record will not migrate.
|
| June 23, 2000 |
Load Circulation Transactions
Accept Open Orders
Acquisitions in Voyager
Process backlogged and new invoices in Voyager
|
| June 24, 2000 |
Approve Voyager invoices, create vouchers and electronic interface |
| June 26, 2000 |
Circulation in Voyager
OPAC in Voyager
Begin Serials Pattern Linking
|
| June 30, 2000 |
Identify all unpaid invoices, if any, from interim backlog. This
is necessary for university year end accrual entries and will need to be a combined
effort of processing centers (for identifying unpaid invoices and amounts) and
accounting offices (summarizing by ledger account and preparing journal entry) |