Charging Materials to an Olin Library Locked Carrel

A.     Materials that CAN be charged to a locked carrel:

1. Olin Library regular loans
2. Kroch Library regular loans
3. Annex Library regular loans

B.     Materials that CANNOT be charged to a locked carrel:

1. Reference books
2. Books on permanent reserve (in Graduate Study Rooms) or on short-term reserve
3. Periodicals (3-day loan)
4. New & Noteworthy Books (2-week loan)
5. Interlibrary Loan and Borrow Direct books (these can be kept inside the carrel, but must be charged to the carrel holder)
6. Books from other Cornell University Libraries (these can be kept inside the carrel, but must be charged to the carrel holder)
7. Any media (DVD, CD, Audio tape, etc.)

C.     Charging books that have barcodes

1. Use a pink Carrel Charge Slip
2. Fill out the carrel number, and the item’s call number (found on the book’s spine, ex. DA580 G62 1997) in the space available on the charge slip
3. Place the slip in the book and leave it in plain view on the desktop
4. A card with a red side and a white side is located on the door- turn the card to the red side whenever you have items to be charged
5. The carrel attendant will stamp the book and the charge slip to indicate that it has been charged

D.     Charging books that do not have a barcode

1. Use a two-part pink Carrel Charge Slip
2. Fill out both halves of the two-part charge slip completely including the carrel number and the item’s call number (found on the book’s spine, ex. DA580 G62 1997)
3. Place the slip in the book and leave it in plain view on the desktop
4. A card with a red side and a white side is located on the door- turn the card to the red side whenever you have items to be charged
5. The carrel attendant will stamp the book, detach the top half of the slip, and leave the bottom half in the book to indicate that it has been charged

E.      General Charging Guidelines

1. Do not place books on the carrel shelf until the charge slips have been stamped/processed
2. Do not remove a charge slip from a charged book
3. Additional carrel charge slips are available at Olin’s Circulation Desk
4. Olin, Kroch, and Annex Books that do not have completed carrel charge slips in them will be immediately returned to the stacks
5. Fill out separate charge slips for each individual volume of a multi-volume monographic set
6. Place charged books on the carrel shelf with call numbers and charge slips clearly showing.  If possible, keep books in call number order- this helps us keep track of materials and provide better service
7. Please do not charge more books to your carrel than can fit on the shelves. Do not stack books on the windowsill, since they can be damaged there by sun and moisture
8. Books charged to carrels are automatically renewed as long as they have the charge slips in them- there are no late fees for books charged to carrels

F.      Charging material previously charged to personal ID card

1. Materials that are already checked to your library card must be brought to Olin’s Circulation Desk before being charged to the carrel
2. Circulation staff will discharge the book(s) from your ID and will sensitize them
3. Follow the procedures in parts C and D above to charge the book(s) to the carrel

G.     Transferring materials to another carrel

1. Olin Library Circulation staff are the ONLY persons authorized to move charged materials from one carrel to another- THERE ARE NO EXCEPTIONS
2. Carrel holders should move any personal items to their new carrel
3. Carrel transfers can only be requested during a Renewal period- Olin Library Locked Carrel Policy for details

H.     Recalls and In-House Use (when books are removed from the carrel)

1. Olin Library Circulation staff are the ONLY persons authorized to remove charged materials from a carrel
2. If book is recalled by another reader:
• A notice will be left in the carrel one week before the book is taken
• The carrel holder may choose to have the book subsequently returned to the carrel- there is a box to check on the notice
3. If a book is recalled for course reserve:
• A notice will be left, but the book will be removed immediately
• The book will not be returned to the carrel
4. If a book is needed for in-house use:
• Books may be paged for use in the building (they will not leave the library)
• A notice will be left, and the book will be returned as soon as possible

I.        Discharging books from the carrel

1. To return a book to the stacks, reverse the carrel charge slip so that it reads “Return to Circulation”
2. Leave the book in plain view on the carrel desktop
3. A card with a red side and a white side is located on the door- turn the card to the red side whenever you have items to be returned
4. The book will be picked up and discharged by the carrel attendant

J.       Security Issues

1. Personal books, books from other libraries, and other items (ex. laptop) may be kept in Locked Carrels; however, we cannot guarantee their safety. Please keep any valuables out of plain view at all times
2. Do not cover the carrel door
3. Personal items may be posted on the inside of a carrel

 THE LIBRARY IS NOT RESPONSIBLE FOR PERSONAL ITEMS LEFT IN CARRELS

last update: 1/27/07

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