Using
RefWorks to Manage Bibliographic Citations
http://www.library.cornell.edu/olinuris/ref/refworks.html
A web-based
program that allows you to easily collect, manage, and organize bibliographic
citations by interfacing with databases. RefWorks also interfaces directly with
Word, making it easy to import citations and incorporate them into your writing
as properly formatted footnotes or parenthetical citations according to the
style of your choice.
Set
up an Account
Go to http://refworks.cornell.edu,
click "Sign up for an Individual Account."
About accounts:
- multiple
accounts for one user
- multiple
users to access an account to collaborate--ideal for group projects
- (If you
should ever need it, the group institutional code: RWCorIndLabRS).
Compatibility
issues: Best with Internet Explorer and MS Word
Navigating
RefWorks folders and references
- RefWorks
Toolbar: References and Folders
- Last Imported
- References not in a Folder
- References and their fields
A RefWorks
database is made up of references, the equivalent of records such as those found
in the Library Catalog database. Each reference is made up of several labeled
fields for the author's name, the title of a book, and the year of publication,
for instance. Journal articles have a different set of fields, such as the article
author, article title, journal title, volume number, issue date, etc.
In RefWorks, references can
be saved in folders, left in the "last imported" holding tank, or left
in the holding tank of "references not in a folder."
Click on
the folders tab to create a folder, view, or organize folders.
hands-on session
Methods
for building your RefWorks database/folders
Manually
add a new reference
From within
RefWorks, click on the "References" tab on the toolbar, then choose
"add a new reference." Type information into each reference field,
one field at a time. Information from another source (a database or Word document)
may also be copied and pasted into each field of a RefWorks reference.
Using
RefWorks with databases
From
within a database, import into RefWorks using filters
- From
inside a database, such as the CU Catalog or RLG Union Cataglog, save results
as a text file (*.txt) on the desktop. Then, in RefWorks, click on "References"
on the toolbar, choose "Import." Set Cornell University as the Import
Filter/Data Source, then choose the database (actually the filter for the
database) you used, then click on browse next to the "Import Data from
the following Text File" box to find the text file on the desktop. Finally
click on the import button near the bottom of the screen.
- Alternate
method: From inside the database, instead of saving results as a text file,
copy text results. Then, in RefWorks, click on "References" on the
toolbar, choose "Import." Choose the database you used, then paste
the text results into search box labeled "Import Data from the following
Text." Finally click on the import button near the bottom of the screen.
hands-on session
From
within a database, export into RefWorks
From inside a database, use the database's export button to send references
to RefWorks. Export buttons usually appear under a 'saved citations' or
'marked list' button in the database. In the CU catalog, it appears at
the bottom of search results.
Through
RefWorks, connect directly to databases
From within RefWorks, click on the "Search" tab on the RefWorks toolbar,
then choose "online catalog or database." Choose from the databases
under Cornell University. This allows you to search Cornell-restricted databases
through RefWorks using a Z39.50
connection.
Note: Although
connecting directly is convenient, sometimes the data downloaded is not as "clean"
as that imported with a filter. For example, using the connect directly with
the Cornell catalog sometimes results in incorrect call numbers (assigned by
the Library of Congress rather than assigned by Cornell), whereas importing
from the catalog will retrieve the correct Cornell call number.
hands-on
session
Working
with references and folders
- Moving
references from folders
- Searching
folders
- Organizing,
deleting, renaming folders
- Global
Edit
- Duplicate
references
Incorporate
references from RefWorks into writing
RefWorks
comes with more than 300 predefined bibliographic styles. From within RefWorks,
you can easily create a bibliography.
Generating
a Bibliography
From
within RefWorks, click on the "Bibliography" tab on the toolbar,
choose an output style, choose a folder, then choose the "file type."
Click on the "create bibliography" button near the bottom of the
page. Choosing html will provide you with a webpage looking bibliography
that can be printed or copied and pasted into Word or emailed.
Creating a Paper with a Bibliography in
Word
RefWoks works with Word to make it easy to incorporate
references from RefWorks as you write. This requires downloading
Write-N-Cite.
First create a document in Word. Use Write-N-Cite to add references. Save
the document. When you're finished with the paper, from within Write-N-Cite,
click on the "Bibliography" tab on the toolbar, choose an output
style from the pull-down menu, then click on the "create bibliography"
button. RefWorks will create an alternate version of the paper and suggest
an alternate name beginning with final. Keep both versions of papers,
just in case you need to make changes.
Tip for page numbers: To add page numbers (or other information)
to references in styles that allow page numbers (not all styles do), Windows
users can click on the Edit
Citation link in the upper right-hand corner of the Write-N-Cite window.
Mac users can modify citations by using "in-text switches"--In
Word, inside the temporary citation type /s before the page number. For
example {{329 Smith /s43}} in the final form of a paper in MLA citation
style would be: (Smith 43). More
about modifying citations and adding page numbers
More
help on Creating a Paper and Bibliography with Write-N-Cite
hands-on session
RefWorks
and EndNote
RefWorks
is compatible with EndNote (another citation management
program that can be purchased through the Campus Store). References can easily
be moved from one program to the other and back. To move citations from one
citation manager to another, create a text file and export in one program, then
choose import and the appropriate filter in the other program.
More
Help on transferring to and from EndNote (or other citation management program)
RefWorks
Help
For more information,
try RefWorks' tutorial, help, or Quick Start Guide under the "Help"
tab. Use http://refworks.cornell.edu
or Library
Gateway Help Page on Citation Management for additional help.
For RefWorks questions or problems, email CiteManage-L@cornell.edu
or schedule a consultation.
Updated
February 20, 2007 [VC/GC]
Virginia
Cole
Olin-Uris Reference Services
URL: http://www.library.cornell.edu/olinuris/ref/refworks.html
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