On occasion, it can be helpful to take a peek at the Cataloging or Acquisitions modules in Voyager for insight on a catalog record question. Please note: Any questions about information we see in the Cataloging and Acquisitions records should be brought to the Central Technical Services staff. They can interpret the information for us and resolve errors when needed.

First example: A record with no holdings information available. In the example, below, there is a note that says "No holdings information". Sometimes you won't even see this note. In some cases, the only thing you will see is a small, uninformative *y.

To investigate this, you can look in the Voyager Cataloging module:

1. From the Start Menu, choose Programs/Voyager 2001/Catalog

   

2. For the password, go to the edex and enter the phrase Voyager staff mode.

   

3. There's no need to choose a cataloging location. Just click OK.

   

4. In the Catalog view, make sure you have right-hand truncation enabled. Choose Options/Preferences/Workflow

   

5. Click on the Search button, at the top of the toolbar, and do a title search.

   

   

6. From the toolbar, choose Get Holdings. Note the call number (ech="echols" collection in Kroch Asia).

   

7. On the Holdings screen, click the History tab.

   

8. By clicking the History Tab, you can see that this record is "suppressed". This explains why the call number is not displaying in the OPAC. If the item can be found in the stacks by call number, we can assume that this was a mistake. We would need to talk with the staff in Cataloging to learn more.

   

In this next example, the Location and Call Number fields appear with the message "no call number available". Why does this message appear?

This may mean that the item was never actually cataloged. In that case, the acquisitions record that was created for the item should have been suppressed and wasn't.

1. To confirm this suspicion, you can check the Acquisitions module in Voyager. Choose Programs/Voyager 2001/Acquisitions. The Operator ID and password are the same.

   

2. The acquisitions module has options that are different from the cataloging module. In the Search by window, scroll way down to select Bibliographic Info. In the Search for window, click on the ellipsis mark to pull up the search options.

   

3. Search for the title.

4. In the acquisitions record, scroll across ( > ) to see the acquisition history. In this case, you will see that the order was cancelled.

Another use for the Acquisitions module is to view the Check-in record for a serial. You can view the dates issues have been received, when they are expected, and whether a claim has been made for a missing (not received) issue.

Here's an example of a journal where the latest received is from 2001. A view of the Serials History record may reveal why.

1. Open Programs/Voyager 2001/Acquisitions

2. On the left-hand toolbar, choose Check-in.

   

3. Next, choose Serials History

4. Search for a journal title

5. Double-click on the title to pull up the entry

6. Here, I selected the "Claims History" tab and then I clicked on the small + sign to see details for individually claimed issues.



This may help to answer the question about why the latest issue on the shelves is from 2001!