Access Services Program Committee

Meeting Minutes
February 8, 2001

Present: Ross, Howard, Susan, Deb, Carmen.

1. Palm Project. As the Palm Project proceeds, we need to ensure that there is Access representation and input, since the outcome of the project could have implications for circulation or reserves.

2. UMI and Dissertations. I have sent a note to the Graduate School, explaining our concern about eliminating the requirement for graduate students to send dissertations to UMI. Specifically, this would cause more work for ILL, and it would also make Cornell dissertations more difficult to locate. I also reiterated that the Library remains very interested in the potential for all Cornell dissertations to be in electronic form.

3. Publicity for UR. I will talk to Ed about putting something on the Gateway announcing ubiquitous returns. I will also draft signage for Access Steering to review. This should include both the announcement of UR and the exceptions. We will then produce the same signage for all units.

4. Short-term Loans. By short-term loans (one exception for UR), we mean hourly loans.

5. Preparing for UR Pressures. We anticipate that the end of semester deluge of returns is likely to be increased even further by UR. I should mention this again to Sharon Wargo, since Shipping is likely to be especially affected by this. It would then also be worthwhile to schedule a meeting with Access Steering and Shipping sometime in mid-semester, to agree upon any special preparations that might be needed.

6. Library Guide. Martha Walker came to talk with us about the work of the Library Guide Task Force. The Guide will be produced for one more year, and will then be replaced by a shorter publication and the information on the Gateway. We were particularly concerned about the need for a good map in the shorter version. Since it is unlikely that circulation policy can be included in the shorter version, it may remain necessary to have separate hand-outs with that information. Martha said she would ask for further feedback as the plans for the shorter version progress. The Task Force expects to take the shorter version to the graphic designer in the early fall.

7. E-Reserves. We agreed that it is important for equipment for e-reserve operations beyond Uris and Mann to be ordered as soon as possible. Once the e-reserve group has met next week, Howard or Susan will let me know--and I will begin working with Tom to set up a meeting between Tom's staff and representatives from Uris and Mann. At that meeting, recommendations can be made to Tom's staff as to the type and extent of equipment that will be needed for the other units. Having back-up equipment, and ensuring that the equipment is uniform throughout CUL, are especially important. The e-reserve group will work on policy, procedures and training. The training should begin as soon as the equipment is available. It would be especially useful if units can begin providing e-reserve for summer sessions, since this would give them good practice for the fall semester.

8. Ubiquitous Delivery. We need in the course of the current semester also to begin discussing and planning for ubiquitous delivery. We will probably want initially to concentrate on the issue of delivering books to any library. The next step will be to provide scanned articles, in the manner that is now used for the Annex. This is a major step which will require considerable planning. A major part of the planning will be to estimate what these new services will cost in terms of equipment and staff time.

CUL Staff Web Site | Committee Index | ASPC Index

04/02/02 vwb