July 9, 2001
Attending: David Block, Phil Davis, Marty Kurth, Ed Weissman, Scott Wicks.
David and Marty announced that, effective with the beginning of this fiscal year, Marty will assume responsibility as ERC Chair. David will continue to serve as a member of the committee.
The group discussed the use of 01 and 02 reporting fund code extensions in Voyager to track expenditures for electronic resources. Some recent reports have shown that those fund extensions haven’t been used consistently, which has led to underreporting. David will ask selectors to review their fund reports to verify that their e-resources appear in 01 or 02 reporting funds. He will ask selectors to report e-resources not in 01 or 02 funds to their respective acquisitions units by 9/1/01. The acquisitions units will update their records and report previously underreported amounts to Ed by 9/15/01. In addition to this process, which should help address underreporting for last fiscal year, Ed will request that Ross pursue future system-wide compliance for using 01 and 02 funds. Finally, ERC will come back to the issue of identifying methods for reporting more complex e-resource expenditures, such as those involving relationships to expenditures for print equivalents.
The group began discussing the following questions, which Ross had asked us to consider regarding the impact of increased digitization production on CUL operations:
It is likely that CUL will increase digitization as a regular production operation, as opposed to confining such work primarily to special projects. Would it be possible please for ERC to look into the effects of moving more digitization into production? Let us assume we were to begin routine digitization of ca. 400 titles (some monographs, some serials) per year--perhaps gradually increasing that number each year. What would be required for us to make those materials accessible to users? Do we have the capacity to integrate that work into our regular work flow? And if not, what would need to be adjusted to accommodate such a regular production effort?
We felt that we needed additional information in order to address Ross’ questions adequately, so Marty will invite Ross to the next scheduled ERC meeting to enable some give and take between him and the group regarding the likely scenarios ERC should consider.
In response to ERC interest in investigating the services that SerialSolutions offers to libraries, Marty reported on his conversation at ALA in San Francisco with one of the SerialSolutions principals. SerialSolutions markets regularly updated title-level data for aggregator sets, including those for which we subscribe but have been unable to obtain the data directly from the vendors. Marty felt that it would be worthwhile to do a test project with data supplied by SerialSolutions for one of the aggregator sets in the queue for which we currently do not have title-level data, such as the IEEE/IEE Electronic Library.
Our next meeting is scheduled for Monday, August 13, at 2:00 p.m. in 702 Olin.
Meeting notes by Martin Kurth
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