Present:  Nan Hyland (chair), Holly Mistlebauer, Marty Kurth, Maureen Morris (recording), Jim LeBlanc, Ed Weissman.

Absent:  David Block.

1. Reviewed the charge:  The team discussed the 5 items of the charge and the tight timeline. It was decided that we concentrate on Item 1 (deciding what remains in the Gateway), and Item 2 (the User Study). We will get answers or insights into items 3-5 through these first 2 items. We will make sure that we address the possible need for a separate list or database of e-journals (Item 3) in the User Study.

2. Discussion of Item:  There has been concern that some of the subject sections of the Networked Resources would be empty if the e-journals were removed. This may not be the case. Nan produced a report of the number of items in each category and subcategory of the Networked Resources, broken down by genre. If the Full Text Journals were removed, it does not appear that any categories would be left empty though some would contain very few items.

   It was agreed that the amount of human intervention required to implement our recommendations will be key to any final decisions. The more we can automate, the better.

   Ed raised the question of when we have Tech Services stop adding new items since the records will just be pulled later. Even if the items are removed however, they will still have to have a Gateway record for authentication purposes. The group discussed the implications of electronic resources not being included in the Gateway. The vendor's default authentication message could be used but there would then be a need to increase the prominence of the Proxy Server information for our patrons. It was decided that this is a Gateway Committee decision and will be referred to them.

   Holly will generate a variety of reports of the Full Text (all) and Full Text Journals that are in the Networked Resources for the group to look at. At the next meeting we will go over these reports and draft a collection policy for what belongs in the Gateway. David will to bring this to Collection Development.

   When we do have lists of items to remove that we want to send to the Selectors we will inform them that the default is to have everything pulled. They can inform us which particular items they feel fits the new definition of Networked Resrouces and shoul remain in the Gateway. When we are ready to remove items we can deactivate all full text items and then reactivate the ones we want to keep.

   Holly informed us that there is a copy of the Gateway on another server that we can use for testing, at http://gould.mannlib.cornell.edu.

   Jim noted that the sooner we come up with a solid redefinition of what goes into the Gateway and what stays out the easier the rest of the process will be.

   Jim informed us that Tech Services does have people it can lend to manual record changing if needed but he would need a couple of weeks lead time.

3. Meeting times:  Regular weekly meetings were set for Friday afternoons 1-3 in Mann 260 beginning next week. Nan and Maureen will meet separately Wednesday May 30 to discuss the user study.

Next meeting: Friday June 1, 2001

Minutes recorded by Maureen Morris.

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6/21/01, jwg
rev. 6/22/01, jdl