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CUL Procedure #13: Appendix E
REVIEW OF REAPPOINTMENTS AND PROMOTIONS
REVIEW OF REAPPOINTMENTS AND PROMOTIONS
I. Notification
Academic library staff members will be informed in writing of decisions made in respect to academic reappointments and promotions. All academic librarians reviewed for promotion to the Associate Librarian or Librarian ranks will receive a summary of the findings of the respective Review Board whether the librarian receives a positive or negative decision.
II. Informal Review
Librarians shall be afforded an opportunity to discuss promotion or reappointment decisions with his or her supervisor or unit head or University Librarian as appropriate.
III. Request for Reconsideration
If, after informal discussion, a librarian so desires he or she may request formal reconsideration as follows:
A. A librarian and/or the University Librarian may request reconsideration from a Review Board when promotion is involved. The appellant may add further evidence to his or her dossier.
B. Assuming a negative decision after reconsideration of the candidate by a Review Board, the librarian should notify the University Librarian within thirty (30) days that he or she wishes to appeal. Librarians not reappointed may appeal within thirty (30) days of notification of non-reappointment.
In requesting reconsideration, the candidate should set forth in detail the reasons why reconsideration is believed appropriate and why the initial decision is deemed inappropriate or unfair. Appeals may be based on questions of procedure, discrimination, or prejudice.
Within thirty (30) days of receiving the request for appeal, the University Librarian must set the appeal process in motion by requesting the Academic Personnel Policy Committee to establish an ad hoc Appeals Board for each candidate. This board shall be constituted of three members holding the rank of Associate Librarian or above.
C. Within thirty (30) days of its appointment, the Appeals Board should review all relevant documentation, request additional information if required and make a recommendation on promotion or reappointment.
D. The University Librarian should notify the candidate immediately of his or her decision based on the Appeals Board's recommendation.
E. When an adverse decision has been communicated by the University Librarian, a further request for reconsideration may be directed to the President of the University within thirty (30) days of written notification of the University Librarian's decision. (As approved by the Executive Committee of the Board of Trustees on January 29, 1976 [Records, p.9198]).
F. All records, communications, reports and correspondence shall be held in confidence throughout the initial decision and review/appeals process.
IV. Probationary Period
Review Boards or the University Librarian may recommend a probationary period for a candidate for promotion to Associate Librarian. Candidates may be placed on probation for one year from the time of written notification by the University Librarian during which time deficiencies in meeting excellence in job performance or other criteria should be met. The candidate will reapply for promotion within that year and must submit a new promotion dossier to the Review Board. Candidates will be allowed only one probationary period.
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rev. 9/29/98 peo