Science Team Minutes

7 Feb. 2000

Present: Leah Solla, Pat Viele, Mary Ochs (recorder), Linda Stewart, Steve Rockey, David Brumberg, John Saylor (editor), Phil Davis, Mark Funk (by phone)

Announcements:

John Saylor: Current Contents is up and running and will be cataloged.

Phil Davis: Biosis Methods Finder will be available for trial.

ELSEVIER

Phil Davis distributed a spreadsheet breaking down the Elsevier costs by library. Olin subscriptions are a problem. Many of the subscriptions on the list are actually Physical Science or Engineering subscriptions, but are mailed to Olin. The group noted that the Physical Science titles are very expensive in comparison with others. Leah will resort the list of Olin titles, and Phil will recalculate the Library totals.

Phil also distributed lists that compare duplicates between Mann and Vet and Mann and Geneva. There is very little duplication. Phil is working on the Mann/Med/Vet duplicate list.

John talked to Elsevier and informed them that the committee discussion of their proposal would be occurring at this meeting. He told them that he thought the biggest problem is the attrition clause (ie maintaining our collection integrity or in other words not cancelling more than 1% of $ figure of Elsevier titles/year).

Elsevier has responded (memo to John). They will not allow Cornell to increase cancellations to 10%, but they did agree to eliminate the charge of 6.5% on duplicate titles.

The curent pricing model is:

1. Price of print will increase no more than 7.5% for duration of contract
2. Content Fee is 6.5% of print price - this ratio stays the same but the content fee will increase based on the the increase of the print so the actual increase is 6.5 % of 7.5% (this is about $6,000)- 3, Platform fee remains the same- $15,000

in 2000 our total Bill is $1344130 ($1258629 print cost+$70,500 Content fee*+$15,000 platform fee)- this total is 6.8% more than our total print cost for 2000 in 2001 our total Bill is $1443815 ($1353026 print cost+$75,788 Content fee**+ $15,000 platform fee)- his total is 6.7% more than our total print cost for 2001

So the difference between what we pay totally for 2001 from total for 2000 is 7.4%

• calculated as 6.5% of print cost- ($174,000*6.5%)
• calculated as 6.5% of 2001 print cost - (($174000*1.075)*0.065)

Yes the agreement is to maintain the 7.5% cap on print increase requires we maintain the our collection integrity within 1% of our print total per year. This is the main sticking point

One possible proposal is to ask DRC to consider paying electronic surcharges for e-journal packages like Elsevier.

Discussion Points:

• Physical Science and Math feel that this not workable because you lose the ability to cancel. Physical Sciences is planning to do a journal review this year.
• Yale option-probably will not go with local loading.
• Is there a demand for the Elsevier journals? YES
• Physical Science-Can't do a Journal Review if you can not cancel.
• Detail problems and bring a proposal to Sarah Thomas.
• Med-users want access, but this takes away Cornell's ability to use money wisely.
• 9-month free works for Med, but not for Ithaca. (Elsevier provides "free" access to a 9 month rolling archive to a good portion of its titles - this is known as WEb Editions- but it is not supported very well)
• Percentage increases create budgets that are increasingly consumed by Elsevier
• Main budget lines (appropriated funds) are 100% serials and databases for some of the science libraries.

Elsevier intends to increase print prices for 2001 less than 10% according to memo Mark Funk received. E-journal contract limits increase to 7.5%.

John, Phil and Mary will put together proposal to take to Sarah that compensates for several problems with cancellations, etc.

JSTOR

Leah: Central funding for JSTOR makes sense.
Ross suggested Fund 519 for next year.
Cost share for this year-then go to Fund 519.
Split $8,000 in half: 50% Life Science and 50% EMPS (this will be shared by MAth and Engineering with most from Engineering).

WEB PAGE of Science Publishers of E- Journals at http://www.englib.cornell.edu/electronic-resources/journals/publishers.html
Phil and John share the updating of this page. Phil has been updating web page with Math Journals. John Updated Elsevier and IEEE info. This will be useful for Reference staff, teaching, etc.

ACADEMIC

John will contact Scott to have him outline issues with Academic (done- I've asked Scott to write this up for us)

WILEY

• Content fee is 90% of price of journal; 10% for pint
• Duplicates will cause problem in dividing costs next year.
• 3 sites = 8% each … Any new Wiley print subscription with electronic access costs 126% of print list price

the components of the price are:

1. journal content fee= 90% of list price of first print copy
2. print copy fee = 10% of list price for 1st copy, 20% of list for each duplicate print
3. electronic access fee = 10% of list price of 1 paper copy for 1 site, 8% each additional site CUL is 3 sites _ Ithaca, Med , Geneva

Billing is very complex for next year. John will come up with a proposal for funding. It may make sense to pool the money. Next meeting will be held March 10, 2000 in the Math Library.

Minutes recorded by John Saylor

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