Library
Management Team
Notes from February 16, 2005 Meeting
Attending: Ross Atkinson,
Karen Calhoun, Lee Cartmill, Tom Hickerson (by phone), Anne Kenney, Janet
McCue, Jean Poland, Sarah Thomas, Ed Weissman
Guest: Susan Markowitz
1) Announcements
Ross announced that Peter Suber, a leading advocate for open access publishing
of scholarly work, will speak on 'What can universities do to promote open
access?' on Thursday, March 17 at 10 am. Ross asked LMT to invite key faculty
and to let him know about who was being invited.
Janet announced that she had been appointed by the Provost to serve on the
Life in the Age of the Genome Task Force. Sarah will serve on the Wisdom in
the Age of Digital Information Task Force.
2) CUL Consulting Policy
Susan Markowitz introduced for LMT review a draft CUL Consulting Policy for
Academic Staff. She said the impetus for developing this policy is that there
are many requests for consulting arrangements made by academic staff across
the Library and a need for consistency in handling these requests. Policies
have been written for Cornell faculty and for the ILR Extension staff. The
Academic Assembly Personnel Policy Committee created the first draft after
looking at the existing Cornell policies as well as at policies developed
for librarians at Princeton and Pittsburgh. This draft policy considers consulting
broadly. Teaching a course at Cornell or elsewhere, teaching workshops, and
serving on boards are all considered consulting. In discussing the draft,
LMT concluded that it was difficult to apply. A better approach might be to
draft guidelines covering specific situations, e.g., teaching a course at
Cornell or serving on a board, rather than trying to cover a broad range of
activities with a single policy. Susan will revise the proposal, taking LMT's
suggestions into account, and bring it back to LMT and then the Council of
Librarians for review.
3) CommonSpot content management
system
In November, LMT agreed that the Library should invest in the university wide
licensing of the CommonSpot content management system. Tom recently provided
a budget specifying the costs to implement CommonSpot across the Library.
The budget is based on a "full bore" implementation which reflect
the feeling of the implementation working group, led by Oya Rieger, and also
of LMT when it discussed the issue last fall, that the payoff will be high.
The Library is likely to see savings because CommonSpot will allow for more
efficient web site creation and also more efficient ongoing maintenance of
web sites by the content creators. CommonSpot should also lead to increased
standardization of the Library's web presence. LMT reconfirmed its support
for the implementation of CommonSpot.
4) Priority Objectives Implementation Teams
LMT reviewed the Digital Preservation Policy Framework, a document that serves
as the basis for the charge of priority objective implementation team #2 ("Build
an OAIS-Compliant System for Managing Cornell's Digital Assets"). Two
modifications were proposed. Anne will make these changes. LMT liaisons provided
status reports on the progress their teams were making.