The Cornell Open-Access Publication Fund will underwrite reasonable article processing fees for open-access journals when funds are not otherwise available. The fund is supported jointly by the Provost and the Cornell University Library.
Reimbursement for article-processing fees that conform to the requirements below may be requested using this form.
Eligible Authors: The COAP Fund is available to any faculty member, post-doctoral researcher, staff member, or student author affiliated with Cornell’s Ithaca campus.
Eligible Articles: COAP funds apply to article-processing fees for scholarly peer-reviewed articles.
Eligible Publication Venues: COAP funds may be used to pay publication and processing fees in open-access journals (i.e., journals that do not charge readers or their institutions for access to the peer-reviewed articles they publish). To be eligible, a journal must meet these additional requirements:
- Be listed in the Directory of Open Access Journals.
- Be a member of the Open Access Scholarly Publishers Association or adhere to its Code of Conduct.
- Provide unfettered access to all peer-reviewed articles. In other words, journals with a hybrid open-access model or delayed open-access model are not eligible.
- Have publicly available a standard article fee schedule.
- Have a policy to waive fees in case of economic hardship.
No Alternate Funding Available: Articles for which alternate publication funding is available are not eligible for COAP funds. This includes articles whose research was funded by grants or gifts that allow grant funds to be used for article processing fees (regardless of whether that particular grant had budgeted for such fees). COAP funds are intended to be a funding source of last resort and to support open access to articles whose research was not-grant funded.
Article Reimbursement Cap: The most that the COAP Fund will reimburse for a single article is $3,000.
Author Reimbursement Cap: Authors may receive reimbursement for up to $3,000 per year for all submission and publication charges. Unused amounts do not roll over to future years.
Multiple Authorship: In the case of an article with multiple authors, each author is responsible for a prorated portion of any publishing fees. For example, for an article with three authors that is to appear in a journal with a $3,000 publication fee, each author is responsible for $1,000 of that fee. If two of the authors are Cornellians, each may enter an application for $1,000. If both apply, $2,000 will be sent to the journal. If the journal has a $6,000 publication fee, the $3,000 per article cap will apply and each Cornell author may only apply for $1,000.
Reimbursement Mechanism: Once a request has been approved, the author may direct the journal to send the invoice to the COAP contact.
Fund Cap. The Provost and the Library have committed $50,000 for the initial funding for the program. Funding for articles that comply with the eligibility criteria will be distributed on a first-come, first-served basis.
Application Process: Articles submitted for publication after Sept. 1, 2009 are eligible for this program. Requests for funding may be made before an article is accepted or immediately upon acceptance. Requests should be made using this form.
Regular Review. All aspects of this program, including the amount of funding committed to the program, will be analyzed and reviewed on a regular basis. If the pilot project proves to be valuable to scholarly communication, COAP may receive continued funding.