The Cornell Open-Access Publication Fund will underwrite reasonable processing fees for open access publications by Cornell authors when funds are not otherwise available. The fund is supported jointly by the Provost and the Cornell University Library.
Reimbursement for processing fees that conform to the requirements below may be requested using this form.
Eligible Authors: The COAP Fund is available to any faculty member, post-doctoral researcher, staff member, or student author affiliated with Cornell’s Ithaca campus.
Eligible Publication Types: COAP funds apply to publication and processing fees for scholarly, peer-reviewed articles, book chapters, and books.
Eligible Publication Venues: COAP funds may be used to pay processing fees associated with publishing peer-reviewed scholarship on an open access basis. Eligible open access publishers may operate on a not-for-profit or a commercial basis, but the entire publication where the COAP-supported work appears must be freely available online, with no charge to readers or readers’ institutions for access.
- To be eligible, a journal must meet these additional requirements:
- Listed in the Directory of Open Access Journals.
- Publisher is a member of the Open Access Scholarly Publishers Association or adheres to its Code of Conduct.
- Provides immediate, unfettered access to all peer-reviewed articles. In other words, journals with a hybrid open access model (some articles in the journal are open, some are not) or delayed open access model (articles become open after an embargo period) are not eligible.
- Has publicly available a standard article fee schedule.
- Has a policy to waive fees in case of economic hardship.
Because the open access environment for books is still evolving, eligibility will be decided on a case-by-case basis. In general, books supported by COAP funds should be openly accessible immediately upon online publication. In the case of contributed chapters to a multi-author volume, the entire volume must be published on an open access basis in order for individual chapters to be considered for COAP funding.
No Alternate Funding Available: Articles, chapters, or books for which alternate publication funding is available are not eligible for COAP funds. This includes works whose underlying research was funded by grants or gifts that allow grant funds to be used for publishing and processing fees (regardless of whether such fees were included in the budget of the particular grant that supported the research). COAP funds are intended to support open access as a funding source of last resort.
Per-work Reimbursement Cap: The most that the COAP Fund will reimburse for a single article, chapter or book is $3,000.
Per-Author Reimbursement Cap: An author may receive reimbursement for up to $3,000 per year for all submission and publication charges. Unused amounts do not roll over to future years.
Multiple Authorship: In the case of an article, chapter or book with multiple authors, each author is responsible for a prorated portion of any publishing fees. For example, for an article with three authors that is to appear in a journal with a $3,000 publication fee, each author is responsible for $1,000 of that fee. If two of the authors are Cornellians, each may enter an application for $1,000. If both apply, $2,000 will be sent to the journal. If the journal has a $6,000 publication fee, the $3,000 per article cap will apply and each Cornell author may only apply for $1,000.
Reimbursement Mechanism: Once a request has been approved, the author should forward a copy of the publisher’s invoice to the COAP contact. The Library can either pay the publisher directly for the amount of the award or reimburse the author. For reimbursement, the author must provide a Cornell departmental account to which the funds can be transferred.
Fund Cap. The Provost and the Library have committed a total of $50,000 to fund the COAP program in the 2016-2017 academic year. Funding for works that comply with the eligibility criteria will be distributed on a first-come, first-served basis; if funds are depleted before end of the fiscal year (June 30, 2017), the program will be closed to new submissions for the rest of the funding period.
Application Process: Articles, chapters, and books accepted for publication up to a year prior to the funding request are eligible for this program. Requests for funding should be made after a work is accepted for publication. Requests should be made using this form.
Regular Review. All aspects of this program, including the amount of funding committed to it, will be analyzed and reviewed on a regular basis. The COAP program is an experiment and continued funding is decided year to year.